Terms and conditions of the EKF Insurance 2026

Terms and conditions of the EKF Insurance Conference 2026

§ 1 General Provisions

  1. These Terms and Conditions have been prepared to specify the rules of participation in the EKF Insurance Conference, organized on October 7–8, 2026, at the Stock Exchange Centre (Centrum Giełdowe), 4 Książęca Street in Warsaw, by the Centrum Myśli Strategicznych Foundation.

  2. The abbreviations used in these Terms and Conditions have the following meanings:

    • Conference – EKF Insurance Conference;

    • Participant – any person who has registered to participate in the EKF Insurance Conference in accordance with the provisions of these Terms and Conditions;

    • Organizer or Foundation – the Centrum Myśli Strategicznych Foundation with its registered office in Sopot (ul. Powstańców Warszawy 19, 81-718 Sopot), entered into the register of associations, other social and professional organizations, foundations, and independent public healthcare facilities maintained by the District Court Gdańsk-Północ in Gdańsk, 8th Commercial Division of the National Court Register under KRS number 0000571469, NIP: 5851471831, REGON: 362258560;

    • Civil Code – Act of April 23, 1964 – Civil Code (consolidated text: Journal of Laws of 2020, item 1740, as amended);

    • GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 4.5.2016, p. 1).

  3. The provisions of these Terms and Conditions together with Appendix No. 1 apply to participation in the EKF Insurance Conference also if its date or location changes.

  4. All information regarding the Conference is provided by the Organizer via telephone: +48 58 355 53 70 and by email at: poczta@efcongress.com.

  5. Reading and accepting these Terms and Conditions is a mandatory prerequisite for participating in the Conference.

§ 2 Registration and Payments

  1. Participants may attend the Conference at the event venue (in-person).

  2. Only adults (persons of full age) may participate in the Conference.

  3. The requirements for participating in the Conference at the event venue are: registering via the registration form available on the website, granting the mandatory consents in the form at https://rejestracja.efcongress.com.pl/wydarzenie/konferencja-ekf-ubezpieczenia-2026/, and paying the participation fee. Each Participant should complete the registration form individually on their own behalf and grant the required mandatory consents upon registration.

  4. Registration for Participants opens on August 3, 2026, and closes on October 2, 2026. The Organizer reserves the right to change registration deadlines, in particular if the number of Participants needs to be adjusted to current legal requirements or sanitary guidelines.

  5. Within 24 hours, the Organizer sends an acknowledgment of receipt of the application to the email address provided during registration. This is not equivalent to confirmation of participation. Participation in the Conference is possible only after the participation fee has been paid.

  6. The basic fee for one Participant attending at the event venue (in-person participation) is:

    • “Participant” price: PLN 2,337.00 gross (i.e., PLN 1,900.00 net + 23% VAT), payable within 7 days as indicated on the pro forma invoice;

    • “Price for insurance sector representatives”:* PLN 1,476.00 gross (i.e., PLN 1,200.00 net + 23% VAT); *Representatives of insurance institutions (insurance companies, insurance intermediaries, investment firms and others, ZBP, KNF, BFG, UFG).

  7. The prices mentioned in paragraph 6 above include:

    • participation in all events within the official Conference program;

    • a conference materials package.

  8. Payment must be made within 7 days of receiving confirmation of registration acceptance to the Organizer’s bank account (bank details: Centrum Myśli Strategicznych Foundation, ul. Powstańców Warszawy 19, 81-718 Sopot, mBank S.A., account number: 69 1140 2004 0000 3702 7582 9433, SWIFT Code: BREXPLPWMBK). The payment date is deemed to be the date the funds are credited to the Organizer’s bank account. A VAT invoice will be issued (and sent to KSeF) no later than the 15th day of the month following the month in which the payment was made.

  9. A consumer who has concluded a distance contract or an off-premises contract has the right to withdraw from it without giving any reason within 14 days.

  10. The online payment service provider is AutoPay S.A. based in Sopot. Accepted payment cards include: Visa, Visa Electron, MasterCard, MasterCard Electronic, and Maestro.

  11. If payment is not made within 7 days from the registration date, the registration will be canceled. In the event of registration for the Conference after October 2, 2026, the Participant must send the Organizer an email confirmation of the bank transfer to poczta@efcongress.com or present such confirmation when collecting the badge on the day of the Conference.

  12. Upon receipt of payment into the Organizer’s bank account, an email confirmation of Conference participation is sent, completing the registration process and enabling participation.

  13. If the Participant chooses to pay by bank transfer, electronic payment, or payment card, the email confirmation of participation is sent from the day the Seller’s bank account is credited.

  14. A refund of the paid participation fee is due exclusively in cases explicitly specified in these Terms and Conditions.

  15. Participants and payers consent to the issuance and delivery of VAT invoices electronically. The Centrum Myśli Strategicznych Foundation is a registered active VAT payer.

  16. The Organizer does not provide travel or accommodation for Participants, and the fees specified in paragraph 6 do not include, in particular, travel and accommodation costs associated with Conference attendance, which are borne independently by each Participant.

§ 3 Location, Date, and Program of the Conference

  1. The Conference will take place on October 7–8, 2026. The Organizer may also set a date other than the dates specified in this paragraph.

  2. The Conference will take place at the Stock Exchange Centre (Centrum Giełdowe), 4 Książęca Street, Warsaw. The Organizer may change the location or, depending on circumstances, decide that the Conference will be held—in whole or in part—in an “online” format.

  3. The Organizer will promptly inform Participants on the website https://www.efcongress.com/ekf-ubezpieczenia/ and by email of any changes to the date, location, or format of the Conference.

  4. If the Conference is rescheduled, changed to an “online” format, or shortened, the Participant is entitled to withdraw from participation within 14 days from the date the Organizer sends the email notification regarding the change. In the event of withdrawal, the Organizer will refund the paid participation fee to the bank account from which it was paid, within a period not exceeding one month from the receipt of the withdrawal notice. Except for the fee refund mentioned above, the Participant has no further claims against the Organizer (e.g., claims for travel or accommodation costs incurred) due to changes made by the Organizer.

  5. If no notice of withdrawal is submitted in accordance with paragraph 4 above, the Participant is deemed to have accepted the change announced by the Organizer, and no claims against the Organizer shall arise in connection with such change.

  6. If the Conference is moved to an alternative or new date, or if its format changes to “online”, the registered Participant may substitute another person (i.e., a replacement) under the rules specified in § 4 paragraph 4, provided that the deadline for registering the new Participant, filling out the online registration form, and granting mandatory consents is 14 days from the date the Organizer sends the email notification of the changed event conditions to the original Participant.

  7. In the case of withdrawal under paragraphs 4 and 5 above, the provisions of § 4 paragraphs 1–3 of these Terms and Conditions do not apply.

  8. The Conference program will be available at https://www.efcongress.com/ekf-ubezpieczenia/. The Organizer reserves the right to amend the program. In such a case, the Participant has no right to withdraw as described in paragraphs 4 and 5 of this section, nor any other claims against the Organizer.

  9. The Organizer reserves the right to cancel the Conference. In such a case, the Organizer will refund the paid participation fee to the Participant. Beyond the aforementioned refund, the Participant holds no claims against the Organizer (e.g., for travel or accommodation expenses incurred). The Organizer’s rights described in this section may also be exercised after the Conference has commenced.

§ 4 Cancellation or Substitution of a Participant

  1. Cancellation of participation in the Conference for reasons dependent or independent of the Participant is possible only through a written notice of cancellation sent to the Organizer via email or registered mail.

  2. If the cancellation notice is delivered to the Organizer no later than September 25, 2026, inclusive, the Organizer will refund the full paid fee to the originating bank account by October 30, 2026. The Seller will issue refunds using the same payment method used by the consumer unless the consumer explicitly agrees to another method that involves no costs for them.

  3. If the cancellation notice is delivered after September 25, 2026, or if no notice is submitted and the Participant fails to attend the Conference (or any part thereof), the Participant is not entitled to a refund or any other claims against the Organizer.

  4. Substituting the registered Participant with another person without incurring additional fees—and applying the paid fee toward the new participant—is permitted provided that by October 2, 2026, all of the following conditions are met: the Organizer receives the new Participant’s details via email, the new Participant meets all requirements of these Terms and Conditions, completes the registration form at https://rejestracja.efcongress.com.pl/wydarzenie/konferencja-ekf-ubezpieczenia-2026/, and grants the mandatory consents within the form.

  5. Except as specified in paragraph 4 above, changing the Participant, including reselling the right to participate, is strictly prohibited.

§ 5 Identification, Safety, and Event Rules

  1. During the Conference, Participants are obliged to maintain high standards of conduct, adhere to principles of social coexistence, and follow instructions issued by the Organizer.

  2. Holding a valid event badge entitles the Participant to enter Conference-related events. Badges will be issued on the first day of the Conference.

  3. Commercial, solicitation, advertising, promotional, campaigning, or fundraising activities not pre-approved by the Organizer, as well as any activities non-compliant with applicable laws, are strictly prohibited.

  4. The Coordinator assumes no liability for lost, stolen, or damaged personal property of Participants during the Conference.

§ 6 Participant Image and Likeness

  1. Accepting these Terms and Conditions means that if a Participant’s image/likeness is captured in connection with Conference participation (in-person or remotely), the Participant—pursuant to Art. 81 para. 1 of the Act of February 4, 1994, on Copyright and Related Rights (Journal of Laws of 2019, item 1231, as amended)—consents to the royalty-free use and dissemination of their image by the Organizer. Each Participant acknowledges that their image may be distributed by the entities mentioned above for promotional and informational purposes regarding the Conference or Foundation activities, in any venue, time, or format (e.g., frame, photograph, video), including during and after the event across broad media channels, the internet, social media (e.g., Facebook, Instagram, LinkedIn, YouTube), press, and on the website https://www.efcongress.com/. Revoking consent for image use during the Conference will prevent further participation in the event.

  2. The above consent for image usage and distribution covers the following fields of exploitation in particular:

    • reproduction by any technique, including audiovisual discs, photosensitive, digital, computer recording, and multimedia networks (including the Internet);

    • editing and processing;

    • uploading into computer memory, other device storage, and multimedia networks/Internet;

    • general dissemination, including print, digital recordings, and multimedia transmissions;

    • distribution of the original or copies containing the image—placing on the market (including via Internet and other telecommunication/wireless transmission techniques), lending, renting, or licensing;

    • public performance, exhibition, display, screening, broadcasting, rebroadcasting, and making publicly accessible so that anyone can access it at a place and time of their choice, particularly on websites and social media platforms;

    • inclusion in multimedia works.

  3. Recording, capturing, or disseminating videos, photos, publications, or other materials obtained in connection with the Conference requires prior written authorization from the Organizer under pain of nullity.

  4. The Organizer accepts no responsibility for the recording, capturing, or dissemination of a Participant’s image by other Participants or third parties.

§ 7 Final Provisions

  1. In matters not regulated by these Terms and Conditions, relevant statutory provisions apply, including the Civil Code and GDPR.

  2. These Terms and Conditions enter into force on July 31, 2026, and remain valid until revoked.

  3. The Organizer acts as the Data Controller for Participants’ personal data. Personal data will be processed in accordance with GDPR. Detailed information regarding personal data processing is provided in Appendix No. 1.

  4. The Organizer reserves the right to amend these Terms and Conditions and will promptly notify Participants of any changes.

 

Appendix 1 to the Terms and conditions – GDPR privacy notice

In fulfilment of its obligations under the GDPR, the Organiser provides the following information concerning the processing of your personal data:

  • The controller of your personal data will be Fundacja „Centrum Myśli Strategicznych”, with its registered office in Sopot, ul. Powstańców Warszawy 19, 81-718 Sopot, entered in the Register of Associations, Other Social and Professional Organisations, Foundations and Independent Public Healthcare Institutions maintained by the District Court Gdańsk-Północ in Gdańsk, 8th Commercial Division of the National Court Register, under KRS number 0000571469, Tax Identification Number (NIP) 5851471831 and National Business Registry Number (REGON) 362258560, telephone: +48 58 355 53 70, email: [kontakt@fundacjacms.pl](mailto:kontakt@fundacjacms.pl), hereinafter referred to as the **Controller**.
  • Your data will not be processed by automated means, including profiling. The Controller does not intend to transfer your personal data to third countries.
  • The registration form for participation in the Corporate and Investment Banking Congress, hereinafter referred to as the Congress, available at: https://rejestracja.efcongress.com.pl/wydarzenie/kongres-bankowosci-korporacyjnej-i-inwestycyjnej-2026/ contains fields in which consents concerning the processing of personal data may be provided:
    1. Consent to the processing of personal data provided in the registration form for the purpose of participating in the Corporate and Investment Banking Congress**, including first name, surname, position, country, business address, home address, email address, telephone number, date, IP address and gender. This consent is mandatory. Failure to provide it will prevent participation in the Congress. The data specified in the form is necessary to organise and conduct the Congress, including confirming the reservation of your participation, settling payments and preparing identification badges. The personal data specified above will be processed for the period necessary to settle matters relating to the Congress, until any potential financial claims become time-barred and until the expiry of the retention periods specified in accounting legislation. The legal basis for processing the personal data provided in the registration form is Article 6(1)(a) of the GDPR.
    2. Consent to the processing of your image in connection with participation in the Congress. This consent is mandatory. Failure to provide it will prevent participation in the Congress. Consent is necessary because the Congress will be recorded and documented, and materials from the Congress may be disseminated in accordance with § 6 of the Rules and Regulations. Your image may be processed and disseminated until you withdraw your consent to the processing of personal data. Withdrawal of consent shall not apply, in particular, to promotional materials published before the date on which consent was withdrawn. The legal basis for processing your image as personal data is Article 6(1)(a) of the GDPR.
    3. Consent to receive the Controller’s newsletter electronically. This consent is voluntary. Failure to provide it means that the Controller will not send you the newsletter. The purpose of this consent is to enable the Controller to provide you with information about its activities. The Controller may send such information and materials until you withdraw your consent to receive the newsletter.

The legal basis for processing personal data for the purpose of sending the newsletter is Article 6(1)(a) of the GDPR.

  • For statistical purposes or purposes connected with organising the Congress, the personal data provided in the online registration form may be transferred to the Congress Partners and Co-organisers.
  • In addition to paragraph 4 above, where you provide consent in the relevant field of the registration form, your personal data, comprising your first name, surname and company, may be disclosed to Co-organisers and Partners for the marketing purposes of the relevant Co-organiser or Partner acting as a data controller.
  • Providing this consent is voluntary. Failure to provide it means that your personal data will not be transferred to Partners and Co-organisers for processing for marketing purposes.
  • Recipients of your personal data may also include entities with which the Controller cooperates in organising the Corporate and Investment Banking Congress, including accounting firms, security companies, payment service providers and hotels.
  • You have the right to withdraw any consent you have provided at any time and free of charge. Withdrawal of consent shall not affect the lawfulness of processing carried out on the basis of that consent before its withdrawal.
  • Unless otherwise provided by applicable law, you have the right to request access to your data, rectification or erasure of your data, restriction of its processing and data portability, and to object to its processing.
  • You also have the right to lodge a complaint with the supervisory authority, the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.

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